Exact Globe

Full integration of real-time business information
Exact Globe is an Enterprise Resource Planning (ERP) product that is available in more than 40 languages and supports more than 40 legislations. Exact Globe is the administrative basis that supports and integrates your entire business process. With analytical tools, this solution provides you with up-to-date information, real-time insight into the value of your company, and ensures that nothing is overlooked.

Financial accounting as well as logistics systems and processes are directly linked to account management, human resources, production and others. All transactions and information are saved, linked and managed in a single, central, organization-wide data source. Exact Globe integrates the various accounting systems of your offices both at home and abroad. Furthermore, it creates links that go beyond department boundaries by supporting various languages, banks, currencies and laws - which gives you maximum insight and total control.

Management cockpit
In addition to simple, one-time data entry, which results in fewer errors, lower overhead costs and a step towards a paperless office, Exact Globe provides you with management information. Each system component is supplied with standard functions to generate reports, overviews and statistics. A Management Cockpit shows you the processes that require a decision by the manager. Thanks to the complete integration with Microsoft Excel, you can quickly switch between your accounting systems, calculations, scenarios and overviews.

Exact Globe: integrating everything in a single database
In addition to simple, one-time data entry, which results in fewer errors, lower overhead costs and a step towards a paperless office, Exact Globe provides you with management information. Each system component is supplied with standard functions to generate reports, overviews and statistics. A Management Cockpit shows you the processes that require a decision by the manager. Thanks to the complete integration with Microsoft Excel, you can quickly switch between your accounting systems, calculations, scenarios and overviews.

Exact Globe is an integrated back-office system for your entire company. This system automates business processes in the following areas:

• Business intelligence
• Financial management
• Logistics and product management
• Account management
• Human resources management
• Manufacturing
• Service management
• Information management
• Workflow management
• Project management
• Credit management
• Credit management

Connectivity and integration speed up your business
Quality and speed determine the success of your company: the faster you meet your commitments towards customers and partners; the faster you calculate the effects of a higher-priced raw material into your cost prices; the faster reports reflect the actual situation; the better for your business.

Lower overheads, less paper, fewer mistakes
Your employees only have to enter data once. As a result, your overhead costs drop, the risk of mistakes decreases, paper flows are replaced by scanned documents and your business information is consolidated automatically. Simple workflow functionality ensures that transactions are passed on to the right managers for authorization. A single click of the mouse moves the process into the next phase.

Relationships and your organization
People create value. Your employees work together, develop new ideas and maintain contact with customers and suppliers. By implementing a central information system, the majority of common business processes take place automatically. Your organization increases its effectiveness and your employees spend more of their time on work that really makes a difference.

Know your customers
Everyone important for your organization - your customers, business relations and employees - can be found in the account management and HRM systems. You have a file for each customer in which all the relevant information is collected in real-time. This includes statistical information, as well as all activities developed with regard to marketing, sales and customer support.

Manage your workforce
By assigning roles and rights, you can provide your staff with access to the information, processes and projects that accompany their position. Employee files contain a photo, personal details, documents, contracts, salary components, schedules, and leave records. Personal schedules are integrated with the Manufacturing Resource Schedule, to ensure that the available capacity is always up-to-date. If applicable, this data is linked to payroll accounting. The salary slip is available digitally in the employee file. Overtime and unpaid leave are automatically calculated into the salary; the inputs for taxes, insurance and pensions are collected; and contract extensions are announced.

Advanced stock management
Exact Globe allows you to manage numerous offices, accounting systems and warehouses. You retain maximum control of your goods flows using Electronic Data Interchange (EDI), barcode recognition, RFID and advanced functions for tracking and tracing. All information about stock levels is managed centrally to ensure that your purchasers, sales staff and warehouse employees all work with the same data. Interoffice transfers ensure that internal transactions are also entered correctly.

Control of production and cost price
You keep complete files on all of your customers, staff and other business relations, where you collect and link information. Your products and services are the common factor connecting all of these parties. You study the market and develop new ideas. Being able to respond flexibly to fluctuations in the market strengthens your competitive position.

Current prices centrally available
You always choose the most favourable conditions for your customer and your production process. That means that you look for the lowest cost price for your products, while retaining quality and reliability. You then add in the relevant personnel costs, the price of semi-finished goods, parts and raw materials, equipment costs, stocks and logistics cost prices. The more control you have over each of these components, the more control you have over the final cost price. In addition to regular price lists, you can also easily create temporary special offers or customer-related price agreements. Because all this information is date-dependent, you can prepare special offers and new price lists in good time.

Process integration equals business advantage
An integrated information system changes the function of your financial accounting system. Predefined process flows computerize standard processes. Reports generated after the fact allow you to look ahead. Data does not stand alone; instead, it is automatically linked to people, projects and products. Business accounting immediately generates context-rich reports.

In your back office, you record all activities that have financial consequences. This legal requirement means that you need to keep very accurate records concerning your customers, your suppliers and their delivery conditions, the products taken out of the warehouse, and the turnover achieved. In Exact Globe, these processes are completely standardized and integrated, so that this information is linked automatically without extra actions being necessary. Your staff, customers, partners and suppliers provide the information, and the system integrates it.

To optimize the information flow, you can link your customers to projects, targets or budgets. Project information - the schedule, transactions, activities, products and documents - is centrally stored and updated. The link with the different components remains active. As a result, the project schedule corresponds with the personal schedules of the project members, and the milestones achieved with their productivity figures.

Enriched financial information
Openness, controllability, transparency - nowadays, strict requirements are placed on your financial accountability. Exact Globe shows you the value of your organization at any given moment. All values and processes that influence the value of your organization are calculated in real-time. Everyone works in the same financial reality.

Uniform instrument
Exact Globe increases your insight and ability to respond. You no longer have to wait for figures to be processed. When entered, financial information is linked both to scans of the original logistics documents and other entities: for example, the customer or supplier, the warehouse and the stock level, a batch or product, the payment method, a price agreement and an expiry date. Many links are hyperlinks. At a later point in time, you can find transactions by means of various relationships and specifications. This makes it easy to match transactions - a quotation, order and invoice are all linked to one another. In overviews and reports, you are only mouse-click away from deeper levels, the underlying causes and transactions.

Integration with the front office: Exact Synergy
Exact Globe, the domain of your back-office staff, runs on the same database as Exact Synergy. This front-office system is used by the entire organization and can be accessed via the Internet by staff, customers, suppliers and partners.

Time and money
In Exact Globe, information is linked to time. This increases your control of schedules and cash and goods flows. At any given moment, you have access to values that are often difficult to call up in other organizations; for example, the level and status of your bank balances, cash position and cash flow. By retaining historical data, costs, commitments, quotations, purchase orders and assignments, it even becomes possible to closely follow data that is very changeable.

Exact Globe provides you with the input for professional credit management. You generate realistic forecasts and prevent surprises. You also know where your company will be in six months.

Synergy