What is TaskCentre for SAP Business One?

What is TaskCentre for SAP Business One?

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SAP Business One holds a wealth of business information which is critical to the way you operate. Many organisations however run multiple systems and applications which means that people, data and systems work in isolation. More disparate systems and applications brings added challenges, administration, errors and hidden costs. The demands placed on businesses to grow adds pressure on its employees to obtain data quickly and efficiently, often from multiple business systems, applications and databases. This creates needless repetitive administration and is an inefficient use of employee time, prone to error and costly.

So how can you free your staff from mundane activities and empower them to concentrate on pushing your business forward?

If the pain points sound all too familiar to you, the chances are that you require a software platform to sit in between SAP Business One and your other business applications to push and pull data between them. This is where TaskCentre for SAP Business One comes in to play. The SAP Certified, SAP Business One Integration, business process automation and out of system workflow platform provides organisations running SAP Business One with the ability to automate practically any employee-driven process. As a result, your systems and applications ‘talk’ to each other, streamlining your business processes without employee intervention.

  • Stronger revenue streams
  • Operational savings
  • Reduction in the administration involved with compliance and ISO activities
  • Eradication of data-entry errors and critical failure avoidance

In short, TaskCentre for SAP Business One enables organisations to map out employee business processes and automate these for financial, compliance or competitive gains.

The Key Areas of TaskCentre for SAP Business One

TaskCentre provides businesses running SAP Business One with the four platforms they need to notify, automate, integrate and create workflows for rules-driven processes.

 Notifications and Alerts

Having the right information at the right time can often be the difference between success and failure. Yet despite investing in SAP Business One, businesses are still heavily reliant on employees to manually monitor and react to data changes with multiple applications.

The TaskCentre Notifications and Alerts platform dynamically monitors SAP Business One for key data changes (to your business rules) and automatically creates and distributes email and/or SMS business notifications to both internal and external recipients when required. For example:

  • Stock level alerts
  • Service alerts
  • Delivery notifications
  • Incomplete record alerts
  • Stock movement alerts
  • Credit Control notifications
  • Unauthorised discount notifications
  • Customer account status updates

 Data integration and synchronisation

You may run a multitude of solutions alongside SAP Business One such as an eCommerce platform, WMS system, or a bespoke software application. Unfortunately, the lack of connectivity between these systems can cause a lack of communication, inefficiency and competitive weakness. Initiating SAP Business One integration projects by using a dedicated integration platform ensures that systems and applications, departments and people are connected to remove process bottlenecks and streamline business processes.

SAP Business One has been designed to provide a flexible and easy-to-use framework with clear functionality for integration with third-party software. This well designed platform gives TaskCentre for SAP Business One the opportunity to offer code free data integration and synchronisation across practically any online or on-premise information system or database store to remove process bottlenecks and repetitive rekeying. For example:

  • Magento SAP Business One integration
  • Parcelforce integration
  • Amazon integration
  • Companies House integration
  • Salesforce integration
  • HubSpot integration
  • Ebay integration

 Reports and document automation

Business documentation and reports can take many forms such as welcome packs, contract renewals, order confirmation or sales reports. Regardless of the nature of the document created, it takes time and places pressure on employee workloads to analyse the correct data, compile a report and distribute the document to the relevant recipient(s). Automating the creation and distribution of practically any type of documentation removes costly and error prone administration, improves efficiency and ensures consistency.

  • Credit Control letters
  • Stock reports
  • Customer statements
  • Financial reports
  • Manufacturing reports
  • Sales and Marketing reports

 Workflow and human interaction

Establishing, monitoring and enforcing appropriate workflow authorisation processes within an organisation is critical to performance. Yet, for many, the process of authorising a workflow still remains a manual process which is time consuming and error prone. In addition, workflows can often require multiple levels of authorisation. TaskCentre’s workflow and human interaction platform enables organisations to establish automated single and multi-level workflow authorisation processes so that employees are presented with the decision.

  • Purchase Order Authorisation
  • Discount authorisation
  • Price change approvals
  • Expenses approvals
  • Business credit limit approvals
  • Production schedule approval
  • Calls allocation and acceptance

A critical process to company performance is the ability to establish, monitor and enforce appropriate workflow processes. Yet, this can still be a loose and manual driven process which is prone to errors, time-consuming and can often require multiple levels of authorisation. Establishing automated workflow processes for tasks such as discount level and purchase order workflow authorisations enables employees to be dynamically presented with the decision, providing 100% peace of mind throughout the company.

How easy is it to implement TaskCentre for SAP Business One?

As mentioned earlier, SAP Business One has a flexible and easy-to-use framework. This well designed platform can be used alongside the SAP Certified integration and business process automation software, TaskCentre. This flexibility enables anyone with a reasonable understanding of their database structures to build TaskCentre tasks to synchronise practically any online or on-premise information system or data base store with SAP Business One.

TaskCentre for SAP Business One provides:

  • Code free integration – Removing bespoke development costs
  • Flexibility and easy maintenance
  • Intuitive Graphical User Interface (GUI) providing drag and drop integration to help define process maps
  • Protection of future upgrade paths

About Culex

Culex is an accredited SAP Partner, specialising in the implementation, support and development of SAP Business One since 2003. We specialise in providing integrated solutions, whilst delivering a visible ROI, to a wide range of industrial and commercial customers.  Our extensive business experience and software knowledge enables us to consistently deliver a service of the highest quality, which in turn enables our clients to maximise their return from their software investment. If you would like to find out how TaskCentre for SAP Business One can enhance your day-to-day business processes or if you have any questions about what SAP Business One can do for your business, then call us on 08000 199 420 or visit www.culex.co.uk.


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